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Kimble/Zetty
4201 Monterey Oaks, #1618
Austin, TX 78749
512-892-3304
info@kimble-zetty.com
kz@austin.rr.com
Kimble-Zetty.com
Partnering-Solutions.com
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Turn Meetings at Work into
Meetings that Work!
Guidelines for Creating Meetings that Work!
The following set of guidelines has been designed to
serve as a practical set of criteria for ensuring that
your organizational meetings are effectively designed
and implemented.
1. Establish a clear focus and purpose for meeting.
-- Why are we meeting? Is there a legitimate reason
for meeting, or are we simply meeting for the sake
of meeting?
-- What do we hope to accomplish?
- strategic planning?
- project planning?
- progress reports, updates and/or communication?
- team building?
- creative thinking or brainstorming?
- problem solving?
- conflict resolution?
-- Will this be a decision-making meeting or an advisory
meeting -- with recommendations and feedback only?
2. Determine the size of the meeting.
-- Who should attend?
(The right people are one key to success.)
-- How large should the meeting be?
(Larger is not necessarily more problematic.)
-- Do we need full or limited stakeholder
participation?
-- Should participation in the meeting be
mandatory or voluntary?
3. Determine the type of structure needed
for the meeting.
-- What kind of process or structure will be needed?
-- Should the meeting be formal or informal?
-- Will we need guidelines or groundrules?
-- Who will draft the agenda?
-- What criteria will be used for developing
this agenda?
4. Determine if facilitation will be needed.
-- Do we need a dedicated and committed leader
who is actively involved with organizational
issues and who can advocate for what is needed?
-- Or, do we need a neutral facilitator who can
help to create an open forum for dialogue and
decision-making among diverse stakeholders
who have differing perspectives, needs, issues
and concerns?
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